Purchase Order & Procurement Pipeline

Raise it, approve it, receive against it, all in one trail.

Book a call

RequestedA buyer raises a purchase request tied to a job or budget.

ApprovedThe request clears the approval rules for its amount and type.

OrderedA purchase order is issued and sent to the vendor.

Partially receivedDeliveries are logged against the PO as they arrive, including backorders.

Received & closedAll items are in, the order is reconciled, and it closes ready for billing.

What it does

Purchase Order & Procurement Pipeline

This gives buying a proper backbone. A purchase request is raised, approved against your rules, sent to the vendor as a real PO, and then received against as goods arrive, so you always know what is on order, what has landed, and what is still outstanding. No more ordering off memory or discovering a delivery nobody logged.

How it works

The pipeline, stage by stage

RequestedA buyer raises a purchase request tied to a job or budget.

ApprovedThe request clears the approval rules for its amount and type.

OrderedA purchase order is issued and sent to the vendor.

Partially receivedDeliveries are logged against the PO as they arrive, including backorders.

Received & closedAll items are in, the order is reconciled, and it closes ready for billing.

A buyer raises a request with the items, quantities, and the job or budget it belongs to.
It routes for approval based on your thresholds, then becomes a purchase order sent to the vendor.
As deliveries arrive, they are received against the open PO, including partials and backorders.
The order closes when everything is in, and committed spend is tracked against the budget the whole way.

What it is made of

The building blocks

Purchase requests and PO creationApproval routing by amount or departmentVendor and catalog recordsReceiving against open ordersPartial delivery and backorder trackingSpend and commitment reporting

How you use it

In your day to day

Raise a PO in a minute with your vendors and common items already loaded.
Approve or route requests without printing or emailing anything around.
Log deliveries against the right order so receiving matches what was ordered.
See open commitments by job or budget before you spend more.

Why it pays off

What you get back

Spend under controlEvery purchase is approved before it is placed, so budgets are protected instead of blown.

Know what is on orderOpen POs and outstanding quantities are always visible, so nothing is ordered twice or forgotten.

Receiving that ties outGoods are checked in against the PO, so what arrived matches what was ordered and billed.

One trail from request to receiptThe whole procurement story lives in one place, ready for the bill and the audit.

Make it yours

Customized to your business

We set the approval thresholds, vendor catalog, and budget structure to match how your business buys, whether that is by job, department, or project. Add three-way matching with bills, vendor price lists, blanket orders, or a link straight into your inventory and accounts payable so procurement and payment share one trail.

Who it is for

Businesses this fits

Purchase Order & Procurement Pipeline is one of the systems we build for these operators. Open one to see everything else that fits it.

Construction40 Manufacturing30 Logistics24 Large business34 Contractors52

Want Purchase Order & Procurement Pipeline for your business?

Book a call. We map it to how you work, give you a fixed quote, and build it. You own what we build.

Book a call